If you are a new notary, then you have to keep few good things in your mind that can help you to follow more practical approach in order to notarize a document. Sometimes you need to focus around notary law rather than notary practices to have a proper notarization.
Here are few proper notarization methods you need to follow for amazing notarization:-
Step 1: Need of Personal Appearance
You as a signer need personal appearance at the time of processing the notarization. This is one of the most important steps that you can perform because this will help you in protect the signer, employer, and anyone else relying on notarization & at last to you also against the potential fraud & liability. These steps will help you to finish other steps in the process of proper notarization. There are different notary public services are present inside the market who are providing video as well as audio conferencing in order to perform the tasks of notarization with remote online notarization.
Step 2: Check your Document
There are many reasons to perform this step:-
- Checking over the document for the certificate wording can help you to perform any specific type of notarization.
- In order to review the notarial certificate wording, you can check the document and can make sure that the document contains all the necessary elements a Notary certificate must have & also this will confirm the requirements of your state.
- Go after the steps of checking the availability of blank spaces as a blank document can be altered later on to commit the fraud.
- Make sure to define the date of notarization in your certification wording.
- Clearly verify name on the document.
It is not always necessary for you to scan the document just for the sake of reading it, you need to go through each and every detail.
Step 3: Careful Identification of the Signer or witnessing signatures
For the proper verification of signer’s identity, it is very important for you to make the duties with every Notary.
Generally, there are 3 methods to identify the signer:
- Personal knowledge-In case you know the personal signer.
- Identification of documents by various government issued ID’s like driver’s licenses, passports etc.
- Credible identification of the witnesses who personally knows signer & can vouch the identity.
Careful Identification of the signer is always necessary at the time of taking the acknowledgment of the signature & also at the time of perform a verification upon affirmation or oath or affidavit.
